Rental Property Maintenance Checklist: Keeping Your Investment in Top Shape

Regular maintenance is crucial for aa number of reasons. Primarily, it helps you avoid major repairs that
could be costly and time-consuming. If left unattended, a small issue like a leaky faucet could lead to
water damage and mould growth, which are much more expensive to fix.

Additionally, regular maintenance helps you stay compliant with local laws and regulations. Most
provinces have specific requirements for rental properties, such as smoke detectors, carbon monoxide
detectors, and safe structural conditions. Regular inspections and maintenance help ensure that your
property follows these standards, minimizing the risk of legal complications.

Finally, the upkeep of your property shows your tenants that you care about their well-being. This can
lead to better tenant retention, as people are more likely to stay in a well-kept place. It also encourages
tenants to take better care of the property themselves, reducing the likelihood of damage.

1. Inspect HVAC Systems
There should be a scheduled monthly inspection of the Heating, ventilation, and air conditioning (HVAC)
systems to ensure they are working efficiently. Clean or replace air filters to support air quality and
prevent the system from overworking. Regular inspection helps in finding any issues early, preventing
more significant problems down the line.

2. Check Plumbing for Leaks
Inspect all plumbing fixtures, including faucets, toilets, and pipes, for any signs of leaks. Even a small
leak can cause water damage over time, leading to costly repairs. Make sure that all sinks and drains are
functioning correctly and that there are no signs of slow drainage, which could show a blockage.

3. Assess Smoke and Carbon Monoxide Detectors

Monthly testing of smoke and carbon monoxide detectors is essential for tenant safety. Ensure that these
devices are functioning correctly and replace the batteries regularly. Properly connect hard-wired
detectors and verify that they are functioning as expected.

4. Inspect Electrical Systems
Check the property's electrical systems for any signs of wear or potential hazards. Look for frayed wires,
malfunctioning outlets, or flickering lights. Ensuring that the electrical systems are in good condition helps
prevent fires and other safety hazards.

5. Grounds and Landscaping Maintenance
Keep the property's exterior in good condition by preserving the landscaping. This includes mowing the
lawn, trimming bushes, and removing any debris. A well-maintained exterior enhances curb appeal and
prevents issues like pests and property damage.

1. Assess All Appliances
Evaluate appliances such as refrigerators, ovens, dishwashers, and washing machines every three
months. Make sure they are functioning properly and address any issues at once. Regular maintenance
of appliances extends their lifespan and ensures that tenants have access to reliable amenities.

2. Inspect the Roof and Gutters
Check the roof for any signs of damage, such as missing shingles, cracks, or leaks. Clear out the gutters
to prevent water buildup, which can lead to roof damage or leaks. Addressing roofing issues early can
prevent costly repairs in the future.

3. Pest Control Inspection
Conduct a thorough inspection for pests such as rodents, termites, and insects. Look for signs of
infestation, including droppings, chew marks, or nests. If you notice any signs, take immediate action by
hiring a professional pest control service. Regular pest control inspections help protect your property
from damage and ensure a healthy living environment for tenants.

4. Check Windows and Doors

Inspect all windows and doors for drafts, cracks, or damage. Ensure that they close and lock properly,
providing security and energy efficiency. If you notice any broken seals or gaps, make the necessary
repairs to prevent energy loss and potential security issues.

5. Deep Clean Common Areas
If your rental property has shared areas such as hallways, lobbies, or laundry rooms, conduct a deep
cleaning every three months. This includes cleaning carpets, windows, and walls, as well as sanitizing
surfaces. A clean and well-maintained shared spaces creates a positive impression on tenants and
visitors.

1. Service HVAC Systems
In addition to monthly inspections, professional servicing of HVAC systems twice a year is necessary,
typically before the heating and cooling seasons. This includes checking the system for any issues,
cleaning components, and ensuring it runs efficiently. Regular servicing extends the lifespan of the HVAC
system and reduces energy costs.

2. Inspect Water Heater
Examine the water heater for any signs of leaks, rust, or strange noises. Drain the tank to remove any
sediment buildup, which can negatively affect its efficiency. Ensure that the temperature is set to a safe
level, typically around 120 degrees Fahrenheit, to prevent scalding and reduce energy consumption.

3. Check for Mold and Mildew

Inspect the property for any signs of mould or mildew, especially in areas with high humidity, such as
bathrooms and basements. If left untreated, mould can lead to significant health risks and cause
structural damage. If you find any signs of mould, take immediate action to remove it and address the
source of moisture.

4. Inspect and Clean Chimneys
If your property has a chimney, inspect it, and clean it twice a year, especially before the winter season.
Creosote buildup in chimneys can be a fire hazard, so it is important to have it professionally cleaned.
Also, check for any structural issues that could affect the chimney's integrity.

5. Inspect the Foundation and Structure
Inspect the foundation for cracks or any signs of settling. Structural issues can lead to severe damage
and costly repairs if not addressed early. If you spot any issues, it is wise to bring in a professional to
evaluate the situation and suggest the necessary repairs.

1. Conduct a Full Property Inspection
Once a year, conduct a thorough inspection of the entire property. This includes checking the exterior,
interior, electrical systems, plumbing, HVAC, appliances, and more. Document any issues you find and
prioritize repairs based on their urgency. A comprehensive inspection helps you stay on top of
maintenance and address any potential problems before they escalate.

2. Repaint Walls and Touch Up Paint
Over time, walls can become scuffed, chipped, or faded. Repainting the walls not only refreshes the
appearance of the property but also protects the walls from damage. Focus on high-traffic areas and
touch up any areas that show signs of wear.

3. Clean and Inspect Drains and Sewer Lines
Have a professional clean and inspect the property's drains and sewer lines annually. This prevents clogs
and backups that can cause water damage and unsanitary conditions. Regular maintenance of the sewer
system can save you from costly emergency repairs.

4. Check Insulation and Weatherproofing
Inspect the property's insulation and weatherproofing to ensure that it is adequate for the local climate.
Proper insulation helps support energy efficiency, reducing heating and cooling costs. Check for drafts
around windows, doors, and the attic, and make necessary repairs to improve energy efficiency.

5. Review and Update Lease Agreements
Take the time to review and update your lease agreements annually. Ensure that they are in line with
current laws and regulations and consider making changes based on your experience over the past year.
Updating lease agreements helps protect you legally and ensures that your expectations are clear to
tenants.

1. Spring Maintenance
Spring is the perfect time to conduct exterior maintenance, such as cleaning the siding, power washing
driveways and walkways, and planting new landscaping. Inspect the property for any damage caused by
winter weather, such as cracks in the driveway or roof damage.

2. Summer Maintenance
In the summer, focus on keeping the lawn and landscaping in shape. Ensure that the irrigation system is
functioning properly and that the grass, plants, and trees are healthy. This is also an ideal opportunity to
check the property's air conditioning system and make any necessary repairs.

3. Fall Maintenance
Fall is the time to prepare the property for winter. This includes cleaning the gutters, inspecting the roof,
and sealing any gaps or cracks to prevent drafts. This is also an ideal time to service the heating system,
ensuring it is prepared for the colder months ahead.

4. Winter Maintenance

During the winter, watch the property for any issues related to freezing weather, such as frozen pipes or
ice buildup. Ensure that walkways and driveways are clear of snow and ice to prevent slips and falls. If
the property is in an area with severe winter weather, consider investing in a generator to provide backup
power in case of outages.

Emergency Maintenance Plan
Despite regular maintenance, emergencies can still happen. It is important to have an emergency
maintenance plan in place. This includes having a list of dependable contractors who can respond
quickly to issues such as plumbing leaks, electrical problems, or heating failures. Provide tenants with
clear instructions on how to report emergencies and what to do in case of an urgent issue.

Maintaining a rental property is a significant responsibility, but it is essential for protecting your
investment and ensuring tenant satisfaction. By following this comprehensive maintenance checklist, you
can stay on top of necessary tasks, prevent costly repairs, and keep your property in top shape. Regular
maintenance not only preserves the value of your property but also contributes to a positive rental
experience for your tenants, leading to better tenant retention and long-term success.